Job Description: Human Resources Business Partner

Department: Human Resources

Reporting to: HR Director & General Manager 

Direct Reports X 2: HR Generalist, Learning & Development Coordinator

PennEngineering is a leader in the manufacturing of specialty fasteners and are committed to providing quality, value added products and services to our customers around the world. We now have a vacancy for a HR Business Partner to join our team onsite in the Galway Plant to manage the HR function and support our 270 employees across our manufacturing operations.

Main Duties & Responsibilities Include:

• Working directly within manufacturing operations to support the production managers, supervisors, team leads and trainers to manage the people functions within operations departments and ensure alignment to HR policies & procedures.

• Supporting the ongoing professional development of the operations team through coaching, feedback, and other development methodologies, training, workshops, etc.

• Support the Operations management team with regards to HR Policy & Systems, Employee Relations, Resource Planning and Talent Acquisition, Business Partnering and Employee Engagement.

• Take responsibility for day-to-day management of the HR Generalist and Learning & Development Coordinator while developing a culture of support within the team, including identifying and implementing process initiatives to improve efficiency and effectiveness of the HR department.

• Take responsibility for the training & development strategy across operations to ensure projects are completed and implemented effectively and the company maintains its focus and commitment to employee upskilling and development.

Recruitment & Resource Planning

Manage resource planning and recruitment for the operations management team, along with strategic resource forecasting and full lifecycle recruitment including:

• Coordinate with hiring managers on job descriptions and specs for new and existing roles when required.
• Manage and assist the HR Team to source candidates, advertise roles with agencies, jobs boards, internally and through LinkedIn, etc.
• Coordinate the application process and shortlist candidates for managers.
• Coordinate the Interview process with hiring managers.
• Manage work placement programmes /work experience/ Internships/ summer staff
• Conduct exit interviews and manage the leaver process for employees.

Employee Payroll & Reporting

• Supervise and process payroll on a weekly basis for all plant employees through TMS.
• Manage and present on weekly HR Metrics
• Manage weekly & monthly headcount reporting.
• Compile weekly payroll reports for accounts.
• Point of contact for employees, supervisors & managers for payroll processing. Process amendments, adjustments, reimbursements, additional payments, etc.

Onboarding

• Ensure all employee onboarding and orientation for operations is continuously implemented to create a seamless employee experience when joining the company.
• Coordinate and communicate all new employee setups with operations managers.

Employee Relations

• Facilitate return to work interviews with supervisors when necessary.
• Advise and work with managers / supervisors in relation to employee relations issues.
• Host coffee meetings with the general manager across all operations departments to support employee communication and morale.
• Coordinate and advise on performance management issues and implement performance improvement plans.
• Coordinate all operations disciplinary issues with supervisors / managers.
• Issue documentation in relation to disciplinary issues.
• Host mediation meetings with employees and supervisors / managers to solve grievances.

 Sick Leave / Short Term Disability / Long Term Disability

• Administrate and coordinate sick leave schemes for employees.
• Liaise with insurance providers in relation to the schemes and provide documentation where necessary.
• Communicate with employees and advise on application process and company policy.
• Issue documentation and maintain records for individual cases.
• Coordinate social welfare benefit with the company scheme.
• Manage the termination process of employees due to incapacity.

Training

• Work with operations departments to ensure employees are upskilling and the company is effectively managing its resources.
• Manage the operations training and development projects and strategy for the organisation in collaboration with the training & development coordinator.
• Liaise with external training providers and institutions to deliver talent development and training.
• Manage the operator grading process with department trainers & supervisors in April/October each year.

Other Duties

• Create, implement and manage new company policies & procedures in line with employment legislation.
• Work with the Health & Safety manager in relation to employee safety training and to ensure implementation and continuous improvement on policies/procedures and employee safety.
• Work with the HR Director & General Manager in relation to the effective running of the HR function.